Benefits of BPM Software For a Multi-Step HR Processes
Benefits of BPM Software For a Multi-Step HR Processes

Benefits of BPM Software For a Multi-Step HR Processes

Okay . . . time for a quick acronym quiz:  what’s the difference between BAM software and BPM software?

BAM stands for Business Activity Monitoring and BPM stands for Business Process Management. Knowing the difference is important because sometimes you need a little bit of both technologies in order to satisfy some very common HR business scenarios.

Consider the hiring process: when you on-board a new employee, there are many tasks that need to be completed. That employee must be set up in payroll, get signed-up for health care benefits, enrolled in your 401k program and more. Someone in operations (or building maintenance) needs to assign an office (or cubicle), request furniture, and make sure that a phone line and network cable are dropped into that space.

employee trainingAnd we haven’t even begun to discuss how the folks in IT need to grant this employee access to specific software applications.  And still other staff will need to train the new hire on the applications they’ll be using.

There are lots of responsibilities that are assigned to various people who must each fulfill their function at the right time. The alerts and workflow that facilitate this process need to follow the  same order the events need to occur in.

After all, what good is a reminder to a trainer that they need to help a new employee get up to speed on a certain application if no one in IT has yet granted authorization?

In situations like this, the order in which alerts and workflow are executed is as important as the task  itself. You need a technology that blends the capabilities of BAM – monitoring, alerts, and workflow – with the capabilities of BPM – multi-step job process support.

Visually, a multi-step HR process would look something like the following in an alerts & workflow system:

alerts-workflow-screen-shot

 

The above illustration is of a fairly simplistic employee on-boarding process; it consists of just 6 steps. But the value is already apparent. By having a graphic illustration of the steps that make up a critical HR activity, you drastically reduce the chance of steps being missed while expediting the process of moving from one step to the next. You gain the flexibility of adding to or re-arranging the execution of those steps.  And you gain the security of knowing that each step in the process will not start until the preceding steps have been completed.

Perhaps most importantly, each step has its own set of rules that specify when that step is triggered and what “actions” the step will take – even if that action is nothing more than reminding the responsible parties of the tasks they need to complete.

Almost all HR organizations have multi-step business processes, for example:on-boarding a new employee, terminating an employee, or performing employee reviews. But few HR organizations have the technology in place to “see” what individual steps each process consists of. And that’s where a technology that blends the best of Business Activity Monitoring and Business Process Management comes in handy.

Because no one likes to see a new employee sitting at their desk playing solitaire just because they haven’t been set up with an email account or with access to certain applications. And in today’s economy, no business can afford it.

Got questions about alerts and workflows? We got answers!  Reach out to us at hrhelp@blytheco.com or give us a call at 949-583-9500.

 

Nathan Triplett has more than 7 years of software sales/consulting experience and leads the HRMS Practice at Blytheco. He is passionate about our customer experience and creating successful outcomes for our clients.

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